TITLE 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

SUBTITLE F - FEDERAL TRAVEL REGULATION SYSTEM

CHAPTER 301 - TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES

SUBCHAPTER C - ARRANGING FOR TRAVEL SERVICES, PAYING TRAVEL EXPENSES, AND CLAIMING REIMBURSEMENT

PART 301 - 50 - ARRANGING FOR TRAVEL SERVICES

301 - 50.6 - Are there any limits on travel arrangements I may make?

Yes, there are limits on travel arrangements you may make for common carrier, commercial lodging, and car rental accommodations. Such limitations include, but are not limited to the following: (a) Common carrier accommodations. (1) If your agency is a mandatory user of the General Services Administration's city-pair contracts for air passenger transportation services, you must use the contract carrier, unless you have an approved exception (see 30110.107 and 30110.108 of this chapter); (2) You may use first-class accommodations only under 30110.123, 30110.162, and 30110.183 and business-class accommodations only under 30110.124 of this chapter; and (3) You must always use a U.S. Flag Air Carrier unless your travel circumstances meet one of the exceptions in 30110.131 through 30110.143 of this chapter.

  (b) Lodging accommodations. (1) You should always stay in a fire safe facility. This is a facility that meets the fire safety requirements of the Hotel and Motel Fire Safety Act of 1990, as amended (see 5 U.S.C. 5707a).

  (2) When selecting a commercial lodging facility, first consideration must be given to the commercial lodging facilities contracted by GSA under the Federal Premier Lodging Program (FPLP) (a list of FPLP facilities may be found on the Internet at http://www.gsa.gov), all of which meet fire safety requirements, unless one or more of the following conditions exist: (i) An FPLP facility is not available at the location you need (e.g., there are no FPLP facilities under contract within a reasonable proximity of your temporary duty station, or there are no vacancies at the FPLP facilities at that location). (Your agency's TMS or eTravel Service (eTS) must provide you with a list of alternative facilities that meet the fire safety requirements of the Act).

  (ii) Your agency has other contractual arrangements with commercial lodging facilities that meet the FEMA fire safety requirements at a lower cost than FPLP properties.

  (iii) Your agency determines on an individual case-by-case basis that it is not practical to use FPLP facilities to meet mission requirements.

  (iv) You are attending a conference with prearranged lodging accommodations and are required to book lodging directly with the lodging facility.

  (v) Your travel is OCONUS.

  (c) Car rental accommodations. When authorized to use a rental vehicle under 30110.450 of this chapter, you must rent a vehicle from a vendor that participates in the Military Traffic Management Command (MTMC) U.S.

Government Car Rental Agreement, unless you are OCONUS and no agreement is in place for your TDY location. MTMC has negotiated rental car agreements that include automatic unlimited mileage, collision damage insurance, and ceiling rates.

[FTR Amdt. 200307, 68 FR 71029, Dec. 22, 2003, as amended by FTR Amdt.

200503, 70 FR 28460, May 18, 2005]