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TITLE 32 - NATIONAL DEFENSE
SUBTITLE A - DEPARTMENT OF DEFENSE
CHAPTER V - DEPARTMENT OF THE ARMY
SUBCHAPTER A - AID OF CIVIL AUTHORITIES AND PUBLIC RELATIONS
PART 518 - THE ARMY FREEDOM OF INFORMATION ACT PROGRAM
subpart h - EDUCATION AND TRAINING
Appendix B to Part 518 - Addressing FOIA Requests
1. General.
a. The Department of Defense includes the Office of the Secretary of Defense and the Joint Staff, the Military Departments, the Unified Commands, the Defense Agencies, and the DoD Field Activities.
b. The Department of Defense does not have a central repository for DoD records. FOIA requests, therefore, should be addressed to the DoD Component that has custody of the record desired. In answering inquiries regarding FOIA requests, DoD personnel shall assist requesters in determining the correct DoD Component to address their requests. If there is uncertainty as to the ownership of the record desired, the requester shall be referred to the DoD Component that is most likely to have the record.
2. Listing of DoD Component Addresses for FOIA Requests.
a. Office of the Secretary of Defense and the Joint Staff. Send all requests for records from the below listed offices to: Office of the Assistant Secretary of Defense (Public Affairs), Attn: Directorate for Freedom of Information and Security Review, room 2C757, The Pentagon, Washington, DC 203011400.
(1) Executive Secretariat.
(2) Under Secretary of Defense (Policy).
(a) Assistant Secretary of Defense (International Security Affairs).
(b) Assistant Secretary of Defense (International Security Policy).
(c) Assistant Secretary of Defense (Special Operations/Low Intensity Conflict).
(d) Principal Deputy Under Secretary of Defense (Strategy and Resources).
(e) Deputy Under Secretary of Defense (Trade Security Policy).
(f) Deputy Under Secretary of Defense (Security Policy).
(g) Director of Net Assessment.
(h) Director Defense Security Assistance Agency.
(i) Defense Technology Security Administration.
(3) Under Secretary of Defense (Acquisition).
(a) Assistant Secretary of Defense (Production and Logistics).
(b) Assistant Secretary of Defense (Command, Control, Communications, and Intelligence).
(c) Assistant to the Secretary of Defense (Atomic Energy).
(d) Director, Defense Research and Engineering.
(e) Director, Small and Disadvantaged Business Utilization.
(4) Comptroller of the Department of Defense.
(5) Assistant Secretary of Defense (Force Management and Personnel).
(6) Assistant Secretary of Defense (Health Affairs).
(7) Assistant Secretary of Defense (Legislative Affairs).
(8) Assistant Secretary of Defense (Public Affairs).
(9) Assistant Secretary of Defense (Program Analysis and Evaluation).
(10) Assistant Secretary of Defense (Reserve Affairs).
(11) General Counsel, Department of Defense.
(12) Director, Operational Test and Evaluation.
(13) Assistant to the Secretary of Defense (Intelligence Oversight).
(14) Assistant to the Secretary of Defense (Intelligence Policy).
(15) Defense Advanced Research Projects Agency.
(16) Strategic Defense Initiative Organization.
(17) Defense Systems Management College.
(18) National Defense University.
(19) Armed Forces Staff College.
(20) Department of Defense Dependent Schools.
(21) Uniformed Services University of the Health Sciences.
b. Department of the Army. Army records may be requested from those Army officials who are listed in 32 CFR part 518 (reference (ii)), appendix B. Send requests to the Chief, Freedom of Information and Privacy Act Division, Information Systems CommandPentagon, Attn: ASQNS-OP-F, room 1146, Hoffman I, 2461 Eisenhower Avenue, Alexandria, VA 223310301 for records of the Headquarters, U.S. Army, or if there is uncertainty as to which Army activity may have the records. Send requests to particular installations or organizations as follows: (1) Current publications and records of DA field commands, installations, and organizations.
(a) Send the request to the commander of the command, installation, or organization, to the attention of the Freedom of Information Act Official.
(b) Consult AR 254002 for more detailed listings of all record categories kept in DA offices.
(c) Contact the installation or organization public affairs officer for help if you cannot determine the official within a specific organization to whom your request should be addressed.
(2) Department of the Army publications.
(a) Write to the U.S. Government Printing Office, which has many DA publications for sale. Address: Superintendent of Documents, U.S.
Government Printing Office, Washington, DC 204020001.
(b) Use the facilities of about 1,000 Government publication depository libraries throughout the United States. These libraries have copies of many DA publications. Obtain a list of these libraries from the Superintendent of Documents at the above address.
(c) Send requests for current administrative, training, technical, and supply publications to the National Technical Information Service, U.S.
Department of Commerce, Attn: Order Preprocessing Section, 5285 Port Royal Road, Springfield, VA 221512171; commercial telephone, (703) 4874600.
The National Technical Information Service handles general public requests for unclassified, uncopyrighted, and nondistribution-restricted Army publications not sold through the Superintendent of Documents.
(3) Military personnel records. Send requests for military personnel records of information as follows: (a) Army Reserve personnel not on active duty and retired personnelCommander, U.S. Army Reserve Personnel Center, 9700 Page Blvd., St. Louis, MO 631325200; commercial telephone, (314) 263-7600.
(b) Army officer personnel discharged or deceased after 1 July 1917 and Army enlisted personnel discharged or deceased after 1 November 1912Director, National Personnel Records Center, 9700 Page Blvd., St. Louis, MO 631325100.
(c) Army personnel separated before the dates specified in (ii) aboveTextual Reference Division, Military Reference Branch, National Archives and Records Administration, Washington, DC 204080001.
(d) Army National Guard officer personnel[EM]Chief, National Guard Bureau. Army National Guard enlisted personnel[EM]Adjutant General of the proper State.
(e) Active duty commissioned and warrant officer personnelCommander, U.S. Total Army Personnel Command, Attn: TAPC-ALS, Alexandria, VA 223320405; commercial telephone, (703) 3254053. Active duty enlisted personnelCommander, U.S. Army Enlisted Records and Evaluation Center, Attn: PCRE-RF, Fort Benjamin Harrison, IN 462494701; commercial telephone, (317) 5423643.
(4) Medical records.
(a) Medical records of non-active duty military personnel. Use the same addresses as for military personnel records.
(b) Medical records of military personnel on active duty. Address the medical treatment facility where the records are kept. If necessary, request locator service per (e) above.
(c) Medical records of civilian employees and all dependents. Address the medical treatment facility where the records are kept. If the records have been retired, send requests to the Director, National Personnel Records Center, 111 Winnebago St., St. Louis, MO 631184199.
(5) Legal records.
(a) Records of general courts-martial and special courts-martial in which a bad conduct discharge was approved. For cases not yet forwarded for appellate review, apply to the staff judge advocate of the command having jurisdiction over the case. For cases forwarded for appellate review and for old cases, apply to the U.S. Army Legal Service Agency, Attn: JALS-CC, Nassif Building, Falls Church, VA 220415013; AUTOVON 2891888, commercial telephone, (202) 7561888.
(b) Records of special courts-martial not involving a bad conduct discharge. These records are kept for 10 years after completion of the case. If the case was completed within the past 3 years, apply to the staff judge advocate of the headquarters where it was reviewed. If the case was completed from 3 to 10 years ago, apply to the National Personnel Records Center (Military Records), 9700 Page Blvd., St. Louis, MO 631325100. If the case was completed more than 10 years ago, the only evidence of conviction is the special courts-martial order in the person's permanent records. Request as in (3) above.
(c) Records of summary courts-martial. Locally maintained records are retired 3 years after action of the supervisory authority. Request records of cases less than 3 yeas old from the staff judge advocate of the headquarters where the case was reviewed. After 10 years, the only evidence of conviction is the summary courts-martial order in the person's permanent records. Request as in (3) above.
(d) Requests submitted under (b) and (c) above. These requests will be processed in accordance with chapter V. The IDA is The Judge Advocate General, HQDA (DAJA-CL), WASH DC 203102213; AUTOVON 2251891, commercial telephone, (202) 6951891.
(e) Administrative settlement of claims. Apply to the Chief, U.S. Army Claims Service, Attn: JACS-TCC, Fort George G. Meade, MD 207555360; AUTOVON 9237860, commercial telephone, (301) 6777860.
(f) Records involving debarred or suspended contractors. Apply to HQDA (JALS-PF), WASH DC 203102217; AUTOVON 2854278, commercial telephone, (202) 5044278.
(g) Records of all other legal matters (other than records kept by a command, installation, or organization staff judge advocate). Apply to HQDA (DAJA-AL), WASH DC 203102212; AUTOVON 2244316, commercial telephone, (202) 6944316.
(6) Civil works program records. Civil works records include those relating to construction, operation, and maintenance for the improvement of rivers, harbors, and waterways for navigation, flood control, and related purposes, including shore protection work by the Army. Apply to the proper division or district office of the Corps of Engineers. If necessary to determine the proper office, contact the Commander, U.S.
Army Corps of Engineers, Attn: CECC-K, WASH DC 203141000; commercial telephone, (202) 2720028.
(7) Civilian personnel records. Send requests for personnel records of current civilian employees to the employing installation. Send requests for personnel records of former civilian employees to the Director, National Personnel Records Center, 111 Winnebago St., St. Louis, MO 631184199.
(8) Procurement records. Send requests for information about procurement activities to the contracting officer concerned or, if not feasible, to the procuring activity. If the contracting officer or procuring activity is not known, send inquiries as follows: (a) Army Materiel Command procurement: Commander, U.S. Army Materiel Command, Attn: AMCPA, 5001 Eisenhower Ave., Alexandria, VA 223330001.
(b) Corps of Engineers procurement: Commander, U.S. Army Corps of Engineers, Attn: CECC-K, WASH DC 203141000; commercial telephone, (202) 2720028.
(c) All other procurement: HQDA (DAJA-KL), WASH DC 203102208; AUTOVON 2256209, commercial telephone, (202) 6956209.
(9) Criminal investigation files. Send requests involving criminal investigation files to the Commander, U.S. Army Criminal Investigation Command, Attn: CICR-FP, 2301 Chesapeake Ave., Baltimore, MD 212224099; commercial telephone, (301) 2349340. Only the Commanding General, USACIDC, can release any USACIDC-originated criminal investigation file.
(10) Personnel security investigation files and general Army intelligence records. Send requests for personnel security investigation files, intelligence investigation and security records, and records of other Army intelligence matters to the Commander, U.S. Army Intelligence and Security Command, Attn: IACSF-FI, Fort George G. Meade, MD 207555995.
(11) Inspector General records. Send requests involving records within the Inspector General system to HQDA (SAIG-ZXL), WASH DC 203101714. AR 201 governs such records.
(12) Army records in Government records depositories.
(a) Noncurrent Army records are in the National Archives of the United States, WASH DC 204080001; in Federal Records Centers of the National Archives and Records Administration; and in other records depositories.
Requesters must write directly to the heads of these depositories for copies of such records.
(b) A list of pertinent records depositories is published in AR 254002, table 61.
(c) Department of the Navy. Navy and Marine Corps records may be requested from any Navy or Marine Corps activity by addressing a letter to the Commanding Officer and clearly indicating that it is an FOIA request. Send requests to Chief of Naval Operations, Code OP09B30, room 5E521, Pentagon, Washington, DC 203502000, for records of the Headquarters, Department of the Navy, and to Freedom of Information and Privacy Act Office, Code MI-3, HQMC, room 4327, Washington, DC 203080001, for records of the U.S. Marine Corps, or if there is uncertainty as to which Navy or Marine activities may have the records.
(d) Department of the Air Force. Air Force records may be requested from the Commander of any Air Force installation, major command, or separate operating agency (Attn: FOIA Office). For Air Force records of Headquarters, United States Air Force, or if there is uncertainty as to which Air Force activity may have the records, send requests to Secretary of the Air Force, Attn: SAF/AAIS(FOIA), Pentagon, room 4A1088C, Washington, DC 203301000.
(e) Defense Contract Audit Agency (DCAA). DCAA records may be requested from any of its regional offices or from its headquarters. Requesters should send FOIA requests to the Defense Contract Audit Agency, Attn: CMR, Cameron Station, Alexandria, VA 223046178, for records of its headquarters or if there is uncertainty as to which DCAA region may have the records sought.
(f) Defense Communications Agency (DCA). DCA records may be requested from any DCA field activity or from its headquarters. Requesters should send FOIA requests to Defense Communications Agency, Code H104, Washington, DC 203052000.
(g) Defense Intelligence Agency (DIA). FOIA requests for DIA records may be addressed to Defense Intelligence Agency, Attn: RTS1, Washington, DC 203403299.
(h) Defense Investigative Service (DIS). All FOIA requests for DIS records should be sent to the Defense Investigative Service, Attn: V0020, 1900 Half St., SW., Washington, DC 203241700.
(i) Defense Logistics Agency (DLA). DLA records may be requested from its headquarters or from any of its field activities. Requestors should send FOIA requests to defense Logistics Agency, Attn: DLA-XAM, Cameron Station, Alexandria, VA 223046100.
(j) Defense Mapping Agency (DMA). FOIA requests for DMA records may be sent to the Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 220312137.
(k) Defense Nuclear Agency (DNA). FOIA requests for DNA records may be sent to the Defense Nuclear Agency, Public Affairs Office, room 113, 6801 Telegraph Road, Alexandria, VA 223103398.
(l) National Security Agency (NSA). FOIA requests for NSA records may be sent to the National Security Agency/Central Security Service, Attn: Q43, Fort George G. Meade, MD 207556000.
(m) Office of the Inspector General, Department of Defense (IG, DoD).
FOIA requests for IG, DoD records may be sent to the Department of Defense Office of the Inspector General, Assistant Inspector General for Investigations, Attn: Deputy Director FOIA/PA Division, 400 Army Navy Drive, Arlington, VA 222022884.
(n) Defense Finance and Accounting Service (DFAS). DFAS records may be requested from any of its regional offices or from its Headquarters.
Requesters should send FOIA requests to Defense Finance and Accounting Service, Crystal Mall 3, room 416, Washington, DC 203765001 for records of its headquarters, or if there is uncertainty as to which DFAS region may have the records sought.
3. Other Addressees.
Although the below organizations are OSD and Joint Staff Components for the purposes of the FOIA, requests may be sent directly to the addresses indicated.
(a) Office of Civilian Health and Medical Program of the Uniformed Services (OCHAMPUS). Director, OCHAMPUS, Attn: Freedom of Information Officer, Aurora, CO 800456900.
(b) Chairman, Armed Services Board of Contract Appeals (ASBCA).
Chairman, Armed Services Board of Contract Appeals, Skyline Six, 5109 Leesburg Pike, Falls Church, VA 220413208.
(c) U.S. Central Command. U.S. Central Command/CCJI/AG, MacDill Air Force Base, FL 336087001.
(d) U.S. European Command. Headquarters, U.S. European Command/ECJ1AR(FOIA), APO New York 091284209.
(e) U.S. Southern Command. U.S. Commander-in-Chief, Southern Command, Attn: SCJ1, APO Miami 340030007.
(f) U.S. Pacific Command. U.S. Commander-in-Chief, Pacific Command, USPACOM FOIA Coordinator (J18A), Administrative Support Division, Joint Secretariat, Box 28, Camp H.M. Smith, HI 968615025.
(g) U.S. Special Operations Command. U.S. Special Operations Command, Attn: SOJ6SI (FOI Officer), MacDill, Air Force Base, FL 33608.
(h) U.S. Atlantic Command. Commander-in-Chief, Atlantic Command, Code J02P6, Norfolk, VA 235115100.
(i) U.S. Space Command. Chief Records Management Division, Directorate of Administration, United States Space Command Peterson Air Force Base, CO 809145001.
(j) U.S. Transportation Command. U.S. Commander-in-Chief, Transportation Command, Attn: TCDA-RM, Scott Air Force Base, IL 622257001.
4. National Guard Bureau.
FOIA requests for National Guard Bureau records may be sent to the Chief, National Guard Bureau (NGB-DAI), Pentagon, room 2C362, Washington, DC 203102500.
5. Miscellaneous.
If there is uncertainty as to which DoD component may have the DoD record sought, the requester may address a Freedom of Information request to the Office of the Assistant Secretary of Defense (Public Affairs), Attn: Directorate for Freedom of Information and Security Review, room 2C757, The Pentagon, Washington, DC 203011400.
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