TITLE 36 - PARKS, FORESTS, AND PUBLIC PROPERTY

CHAPTER XII - NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

SUBCHAPTER B - RECORDS MANAGEMENT

PART 1222 - CREATION AND MAINTENANCE OF FEDERAL RECORDS

subpart c - STANDARDS FOR AGENCY RECORDKEEPING REQUIREMENTS

1222.42 - Removal of nonrecord materials.

  (a) Nonrecord materials, including extra copies of agency records kept only for convenience of reference, may be removed from Government agencies only with the approval of the head of the agency or the individual authorized to act for the agency on matters pertaining to agency records.

  (b) Agencies shall ensure that when nonrecord material containing classified information is removed from the executive branch, it is protected under conditions equivalent to those required of executive branch agencies. The originating agency or its successor in function retains control over access to such classified information, even after it is properly removed from the agency.

  (c) Agencies shall ensure the appropriate protection of nonrecord material containing information which is restricted from release under the Privacy Act or other statutes, when such restricted nonrecord material is removed from Government agencies.

[56 FR 26336, June 7, 1991]